HR Audit

Human Resource issues have become increasingly complex, due in part to new and ever changing federal and state employment regulations. Many times, the first step to better HR is a comprehensive, confidential audit of all your HR practices, procedures and policies.

eSource offers these top 10 tips every organization should consider when reviewing their corporate structure.

TIP 1: Review your employment records

Have you recently conducted a random sample of employment files? Do you know how to maintain employment files to ensure compliance? Have you recently updated and refreshed employee job descriptions and reviewed job postings? Is your company current with required federal and state postings?

TIP 2: Review your recruitment process

Are you conducting background checks on all potential employees? Do you have a standard offer letter that is sent to all new employees that includes at-will language? Do you have an ongoing new employee orientation program?

TIP 3: Review of strategic HR management

Does your company understand the role of HR professionals in your organization? Do you have methods to measure your HR programs and track their success? Does HR regularly participate in continuing education programs?

TIP 4: Review employee compensation

Have you recently reviewed your organization's compensation practices for consistency and effectiveness? Are you in compliance with newly issued Fair Labor Standards Act (FLSA) classifications? Do you conduct a random sample of time records to ensure accuracy?

TIP 5: Review employee benefits

Are you in compliance with the newly revised Consolidated Omnibus Budget Reconciliation Act (COBRA) and HIPPAA regulations? If you have more than 50 employees, have you communicated your Family and Medical Leave Act (FMLA) policy? In plans that require it, do you complete the required IRS testing on a regular basis? Do you know which plans require testing?

TIP 6: Review your compliance with
federal and state regulations

Do you file the EEOC and new hire reporting information on a timely basis? Do you know where and when these filings are required? Do you have an updated employee handbook that outlines your compliance with local, state and federal regulations?

TIP 7: Review your employee relations and
counseling program

Is there an established grievance channel for employee concerns or complaints? Do you regularly measure performance for both employees and management? Have you implemented an employee morale program? Do you conduct exit interviews with departing employees?

TIP 8: Review of HR information management

Do you stay apprised of human resource issues? Does your company do statistical tracking and best practices evaluations?

TIP 9: Review your diversity program

Are you in compliance with Equal Employment Opportunity (EEO) and Americans with Disability Act (ADA) regulations? Is your company required to have an affirmative action plan? And if so, do you have one? Have you clearly defined and disseminated your harassment (sexual and non-sexual) policies and practices?

TIP 10: Review your workplace safety

Are you in compliance with Occupational Safety and Health Administration (OSHA)? Are you aware of OSHA regulations that will impact your company? Is your worker’s compensation program in line with state and federal regulations

Please contact us to see how our eSource HR consultants can provide you the support that you need to make your HR group more competitive.